Using simple formulas also allows me to perform calculations with changing values. For example, I can add the gas price in a cell and use it to calculate fuel prices based on the updated rates. Our expense report software is designed with the user in mind – lightening your load and reducing work across the board. Within the template, you’ll find fields to record details like transportation costs, meals, accommodation, and other miscellaneous expenses, along with the details of each expenditure. In addition to helping you record your expenses, Clockify can also help you record and see whether the time you spend on the said business tasks is really worth it.
Tailored Categories
Business managers, project leads, HR professionals, researchers, educators, and customer service teams can all benefit from using report templates to streamline their workflows. A report template is a pre-designed document or digital form used to collect, organize, and present information in a consistent and structured format for various reporting needs. An accident report form is a record of an accident or incident, used to provide the details of the accident to insurance companies. Receive submissions for COVID-19 test reports from your staff for your company or organization online. Use this Negative COVID-19 Test Reporting Form template and make your receiving process simple and manageable. An Online Complaint Form is a form template that streamlines customer feedback process.
This ensures that your report doesn’t get lost in the shuffle and that you receive the reimbursements you’re entitled to. A consistent and transparent expense reporting process can deter fraudulent activities. When employees know that their expenses are being scrutinized, they’re less likely to submit fraudulent or inflated claims. Additionally, a robust system can identify anomalies or suspicious activities that might indicate fraud. When creating templates for personal use, I don’t tend to add a lot of headers unless I need to add information for future reference. However, when creating templates for business use, I generally add cells for the company’s name, the expense report’s title, the date, or the reporting period.
By regularly reviewing expense reports, businesses can identify areas where they might be overspending or where costs are unexpectedly rising. This can lead to more informed decision-making and opportunities to negotiate better rates with suppliers or cut unnecessary expenses. Using an expense tracking Excel template has simplified my expense tracking process. It lets me have an organized format to add all my financial transitions. This has eliminated the need for old-school manual records, making it a hassle-free experience.
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An expense report is more than just paperwork—it’s a critical financial document that helps businesses track spending, reimburse employees, and stay compliant with tax regulations. Whether it’s a simple spreadsheet, a printable PDF, or an automated digital form, they organize costs like travel, meals, mileage, and office supplies into one easy-to-review document. This basic expense report template simplifies the business expense process for employees. Enter the primary purpose for each expense, employee name, employee ID, department, and manager.
Finally, the grand total of the expenses can be found towards the top right part of the template under Expense Report Total. If you like the following templates, you should also check out our premium templates library, where you can use the code “SSP” to save 50% off all SpreadsheetPoint templates. Xero’s got everything you need to succeed, from accounting and invoicing to reporting and payroll. But first, let’s quickly go over what an expense report is and what it aims to accomplish. This knowledge will really help put the time you spend on certain business tasks in perspective.
Excel Expense Report Template
Using an expense report template effectively requires consistent documentation and attention to detail. This type of software helps you calculate and keep the costs of your business operations and tasks in one place. You can quickly generate reports from here showing how much you need to be reimbursed for a business-related activity, be it business travel, a client lunch, or a promotional event. Well, its purpose is to help speed up the process of expense reporting even further.
Additional accounting templates
If you’re submitting your report digitally, scan or take clear pictures of your receipts and attach them to your expense report. Some software allows for direct attachment to each entry, which can be useful for reviewers. If you’re submitting a paper report, consider attaching photocopies of the receipts or using a pocket folder to keep all supporting documents together. This template is used when employees make out-of-pocket purchases for the company. While it can include travel-related expenses, it’s more generalized and can encompass any work-related expense.
Once you’ve added this data, you’ll get the total expense for the date, as well as the subtotal by date calculated automatically. Whenever you need to travel for business purposes, you’ll need a way to keep a record of your expenses, and this is where Travel Expense Report Templates come into the picture. Once you enter the expense description, payment method, the amount paid, and the person to whom the amount was paid, your subtotals for each day get calculated automatically.
Use the existing category names or enter your own column headings to best track business expenses. Once you enter the amounts, the template automatically calculates total reimbursements. There is also a section where you can add detailed descriptions of expenditures. This basic printable expense report template simplifies the expense reporting process for employees and ensures that managers can issue reimbursement quickly. For each expense, enter the date, description, and type (e.g., lodging, travel, fuel or mileage).
- This is used for expenses related to the purchase or upgrade of long-term assets like equipment, property, or technology infrastructure.
- Keeping track of business expenses is a key responsibility in any organization.
- Using Excel expense report templates can be great for simplifying the process of consolidating deductible expenses into a single spreadsheet.
- You’ll also get the total mileage expense for the expense period covered by this report calculated automatically.
However, developing expense reports from scratch can be free expense report form complex and time-consuming. Using pre-made templates allows for easy expense reporting that follows company guidelines. Included on this page, you’ll find a simple printable expense report form, a business expense sheet, an employee expense report with mileage template, and a monthly expense report template.
- I can set a budget limit, monitor my spending, and see how much money I have left.
- Detailed expense report sheets also help you build accurate budgets in the future.
- Here, you can add a Name for the expense, choose its Category from a drop-down menu, and enter an Amount and the Date.
- Start by collecting all the receipts, invoices, and any other documents related to the expenses you’re reporting.
Overall, free editable professional Excel templates can be a valuable resource for anyone looking to improve their data management and analysis skills. By providing a pre-designed and customizable framework for storing, organizing, and visualizing data, these templates can help users save time and make more informed decisions. This Expense Report Form can be used as a digital document on your tablet or computer, or as a printout that you can take with you like worksheet – or both. Print out the worksheet, fill it in as the expenses happen, and then enter them into a digital version as you have time. The digital version will also auto calculate the total at the bottom of the report template. Use this printable template to track the expenses and capital needed to launch your small business.
Once you enter the amounts you’ll pay for each item, you’ll get your expenses calculated by the total. Now, all you need is a set of reliable expense reports you can use on a regular basis. So, We dump out the pile of receipts we’ve accumulated and try to make some sort of order from the chaos. Thus, We pull out a notebook and start sorting the receipts, writing down the details that justify each expense.